Avaya IP Office Conferencing Center | Avaya | Avaya IP Office | Digitcom.ca

Introduction to IP Office Conferencing Center The integrated conferencing functionality on IP Office is enhanced by adding Conferencing Center. This optional licensed application is a web-based software package that consists in two parts: • a "Conferencing Center Scheduler" to book and reserve conferences. • a "Conferencing Center web client" to complement an audio conference with a visual presentation web interface. The scheduler is independent of the web client, either or both can be used. Conferencing Center also interacts with SoftConsole and Phone Manager. Note: Conferencing Center on the IP Office 500 requires a license for IP Office Professional Edition. Conferencing Center Scheduler The Web Scheduler allows registered users to create and book conferences online using a web client interface. The Scheduler offers secure conferencing while being very easy to set up. Users simply enter the date, time, duration and the number of conference participants required. The conference is created, if the resources are available for that specific time. Once reserved, the conference resources are allocated to that conference call for the specified number of participants at the selected date and time. Additionally Music On Hold (if available on the system) can be played to callers while waiting for the conference to start. Access to the Web Scheduler requires a user to be granted a user logon and password by the administrator and have Internet Explorer (6.0 or above) installed on their PC. No other software is required. The System Administrator can set up an unlimited number of registered users on the Conferencing Center application. Once registered, users can review the system resources before booking a new conference, book a conference as well as list pending conferences they have previously set up.